The Item table displays all items (SKUs) in your warehouse for each Line of Business. Search for items and view item details, such as available quantities, status of item inventory, and item locations.
- Access the “Item” table. Two ways:
From the Dashboard: Click the “Warehouse Operations” tab, click the “Item Management” App, then click the “Item” Table.
From the Quick Actions shortcut: Press a dot (period) on your keyboard, then select "Item” from the list of Quick Actions.
- Search for items using the column criteria at the top of the table. See Search Within Tables for more information.
NOTE: You can also add and remove columns from the table. See Show / Hide Table Columns for more information.
- To Export a list of items, click the Actions button and select Excel or PDF. See Export Records to Excel or PDF for more information.
- To Open an Item Record, click on the item. The Viewing Item window appears.
Review an Item Record
Here is a sample item record. The top section displays general information about the item. The "Operations" tab is selected at the bottom.
Item Tabs (bottom of record)
The screenshot below shows a majority of available tabs that appear at the bottom of an Item record. The "Locations" tab is selected.
- The above screenshot displays more tabs than is typically displayed in an item record. To add or remove tabs to your view, click the drop-down menu.
- Many of the tabs available when viewing an item are not available when editing an item. For example, you can view an item's location, but when creating or editing an item, the Locations tab does not appear because an item's location is established by other processes in the system.
Blue text is a link to a related record (i.e., in the Locations tab at the bottom of the record, you can click the Address link to see details about the location).
- Some tabs display a View All link in the top right corner. If all data is not displayed, click the View All link to see all data. For example, the "Locations" tab in the above screenshot may not be displaying all locations for the item.
Here is a description of a few notable tabs in an Item Record:
- ASNs: This is a list of Advanced Shipping Notifications (also referred to as Purchase Orders) containing this item.
- Alcohol: If an alcohol item, additional information will display in this tab. These fields are editable.
- Alternate Skus: Alternate SKUs may be used when importing orders from one system into another where the item is referenced differently between systems.
- Catalog: If this item is used in a catalog, details will appear here. This is often used by third party logistics companies who have catalogs that break items into Categories, and who use the Sector field to control who can see the item in the catalog. These fields are editable.
- Details: These are additional attributes of the item. Many of these fields are completed from the item master record. These fields are editable.
Inventory: This tab provides inventory information including, and in addition to, the inventory fields at the top of the record.
- On Hand Quantity - Quantity that exists in the warehouse (does not include Open PO Quantity)
- Unavailable Quantity - Quantity that is frozen, and therefore unavailable, but not damaged
- Open Order Quantity - Quantity of inventory on order, but not yet processed
- Orderable Quantity - Quantity available for ordering (subtracts Open Order and Damaged Quantities)
- Available Quantity - Quantity available for ordering (subtracts Damaged Quantities)
- Damaged Quantity - Quantity of inventory marked as Damaged
- In Allocation Process Quantity - Quantity of inventory in orders that have processed, but not yet shipped
- Open PO Quantity - Quantity of inventory in open ASNs with pending receipt
- Unallocatable Quantity- Quantity of inventory that is unallocatable (i.e., offline)
- Locations: This tab contains a list of locations where this item resides.
- Operations: These are the warehouse operations regarding the item (e.g. Lot Mixing Rules, Item Mixing Rules, Allocation Rule). These fields are editable. See Overview of Lot and Item Mixing Rules and Overview of Allocation Rules.
- Order Source Reservation: If the item is part of an Order Source Reservation, reservation information will display.
- Orders: Orders for this item will display here.
- Receipts: These are the item receipts for this item.
Substitute With: If this item can be substituted with another item, the "substitute with" item will be listed here.
- Substitutes For: If this item can act as a substitute for another item, the "substitute for" item will be listed here.
- Supplement With: If another item should be added when this item is ordered, the "supplement with" item will be listed her.
- Supplement For: If this item is a supplement for another item, the "supplement for" item will be listed here.
- Usage: This tab lists the quantities of the item shipped by year and month.
- Stock Status: Indicate the quantity that represents low stock of the item and the amount of lead time (in days) for notification.
Warehouse Inventory: If you have multiple warehouses, this tab lists item inventory by warehouse.